Student Handbook

 

SFL Student Handbook
2023/2024 Academic Year

Duration of Education

The education period in the English Preparatory School is one academic year. Students are required to attend at least 90% of their classes. Students whose absences exceed 10% of the total class hours without a legitimate excuse in line with the regulations of SFL Board of Directors lose their right to attend classes. The right to attend optional Summer Term education is determined based on the attendance and grade limits. 

Course Hours by Program

The program in which students will start their English education is determined by a Placement Exam (DBS) given by SFL. According to the results, students are placed in relevant programs (Program 1, Program 2, Program 3, Program 4). Program 1 composes of students with beginner level while Program 4 composes of students with advanced level. Students who have not attended the Placement Exam are automatically placed in Program 1.

Below is the weekly course load according to the programs:

 

 

Weekly Course Loads

Program 1

1410 minutes

Program 2

1410 minutes

Program 3

1170 minutes

Program 4

480 minutes + approximately 400 minutes online material

 

Changing Programs

The procedure of program change is applicable for students who could not participate the Placement Exam held at the beginning of the academic year and those who are considered by their instructors to be lower/higher than the level they have been placed in. This process is completed within the first 3 weeks of the academic year.

The decisive factor in this change is paragraph or essay writings that the students complete under the supervision of their instructors. These writings are evaluated in accordance with the criteria set by the Testing Office (TO), by students’ instructors and another instructor of the same level. Based on the verdict, the students are placed in the right programs. After level changes, the students cannot return to their previous programs.

 

Attendance Requirements

Students are required to attend at least 90% of the classes. Students whose absences exceed 10% of the total course hours without an excuse accepted by the YADYOK Administrative Board lose their right to attend the courses, as well as their right to take the Winter and Spring BÜYES/BUEPT exams and the Summer Term Education. The first exam these students can take is the Summer BÜYES/BUEPT.

Students can track their absenteeism through the Student Information and Registration System (ÖBİKAS/BUIS).

 

Excuse and Medical Report

In accordance with the decision of the University Senate, 5% of the total class hours is accepted as "health report limit". If students are on sick leave for less than five days, the time they do not attend classes on sick leave is counted towards the 5% limit, and absences within this limit are not included in the 10% absenteeism limit. If this report limit is exceeded, only the excuses of students who document their absences of five days or more with a medical report will be accepted by the Board of Directors.

These students are required to submit their reports to the YADYOK Student Affairs Office within two working days following the end of the report. If the report is not submitted on time and the student exceeds the absenteeism limit during this time, his/her name is deleted from the class lists. Students with a health report cannot attend classes and exams during their excused dates.

If students participate in social, cultural and sports activities that are not approved by the Dean of Student Affairs (ÖİD) on behalf of the Rectorate, or if they bring a report with a duration of less than 5 days, they are counted as absent for the days they do not attend the classes. In such cases, the student uses the 10% absentee right granted to him/her.

The acceptance of medical reports issued for exceptionally important cases, but which are less than five days old and issued by a full-fledged hospital, is subject to the decision of the YADYOK Board of Directors. The student must submit his/her report, along with a petition addressed to the School of Foreign Languages, to the YADYOK Registrar's Office within two working days from the end date of the report, in order to present it to the Board of Directors for evaluation. If the report of the board is found appropriate, the student is not considered absent for the days when he/she cannot attend the classes.

Students who participate in social and sports activities approved by the ÖİD on behalf of the Rectorate are also not considered absent for the courses they cannot attend.

Students who have a health report on exam days or are on leave due to cultural and sports activities approved by the ÖİD can take the Make-up Exam at the end of the semester. Except for the Health Board Report, which coincides with the exam dates, short-term state hospital, family medicine or government doctor's reports provide students with the right to take the Make-up Exam, but the days with absence are not deducted from absenteeism limit. In a semester, a student can only take the Make-up Exam for a single exam that he/she cannot take. If the student has a report in a previous exam and cannot take a second exam, the second exam grade that he cannot take is calculated as zero.

In order to take the Make-Up Exam for an exam that cannot be taken in unforeseen emergencies, students must write a petition explaining their situation and document their excuses. If the Administrative Board approves the excuse, the student can take the Make-Up Exam.

Grades

Exams

Students take a total of ten exams throughout one academic year. In the Fall Term of the academic year, students take Quiz I, Quiz II, Achievement I, Speaking Exam I, and Final I. In the Spring Term, students take Quiz III, Quiz IV, Achievement II, Speaking Exam II, and Final II exams. No classes are held on exam days.

Information on the content, duration and location of the exams are given to students by their instructors a few days prior the exam.

The weight of each exam in the Fall Term for Program 1, 2 and 3 students are as follows:

Exam 

Weight

Quiz I

7%

Quiz II

8%

Achievement I

20%

Final I

20%

Speaking Exam I

15%

Portfolio

20%

Active Participation

10%

 

The weight of each exam in the Fall Term for Program 4 students are as follows:

Exam 

Weight

Quiz I

5%

Quiz II

5%

Achievement I

10%

Final I

15%

Speaking Exam I

15%

Portfolio

40%

Active Participation

10%

The average grades of Program 2, 3 and 4 students calculated in this way determine whether the students can take the Winter BUEPT. Program 1 students cannot take the Winter BUEPT.

 

The weight of each exam in the Spring Term for Program 1, 2 and 3 students are as follows:

Exam 

Weight

Quiz I

7%

Quiz II

8%

Achievement I

20%

Final I

20%

Speaking Exam I

15%

Portfolio

20%

Active Participation

10%

 

The weight of each exam in the Spring Term for Program 4 students are as follows:

Exam 

Weight

Quiz I

5%

Quiz II

5%

Achievement I

10%

Final I

15%

Speaking Exam I

15%

Portfolio

40%

Active Participation

10%

The end-of-year average is the average of the two terms.

Students can examine their exam papers in class at a time determined by their instructors. All questions and problems related to exam evaluations should be directed at the relevant instructor in class hours.

Portfolio

In all programs, students are expected to keep portfolios that combine the writing and speaking assignments they have completed throughout the semester. This portfolio is kept until the end of the semester and is presented to the instructor of the relevant course at the end of each semester. Portfolio contents are specified by the course instructor during the semester. The grade weights of the portfolios are stated in the tables above.

Active Participation

As stated in the table above, 10% of students' grades in both semesters come from class participation. According to this system, which is also applied in many of Boğaziçi University's undergraduate and graduate courses, students are expected to be in class on time and prepared, as well as actively participate in the course. Students' readiness and participation in the course are evaluated throughout the semester and graded by the course instructor.

BÜYES/BUEPT Entry Requirements

Minimum grade point averages to take BÜYES/BUEPT are given in the table below. Students who will take the exam must not lose their right to attend classes.

 

Level

Minimum Grade Point Average (GPA) to Enter BÜYES/BUEPT

 

Winter Term
BÜYES/BUEPT

Spring Term
BÜYES/BUEPT

Summer Term BÜYES/BUEPT

Program 1

Not eligible

60 (Average of two semesters)

No conditions

Program 2

85 (First term average)

60 (Average of two semesters)

No conditions

Program 3

80 (First term average)

60 (Average of two semesters)

No conditions

Program 4

60 (First term average)

60 (Average of two semesters)

No conditions

You can find detailed information about Boğaziçi University English Proficiency Exam on the BÜYES/BUEPT page.

Instructor Absence

If an instructor does not show up within the first 15 minutes of class, students are to contact the Administration regarding the situation. In such cases, a substitute instructor teaches may teach the class. The substitute instructor is to take attendance. The students who are not in class in time of attendance are marked absent.  

Submission of Requests, Suggestions and Complaints and Petition Submission

Students who are enrolled in the preparatory program can submit their requests, wishes and complaints through a petition. These students can submit their signed petitions to the Students' Office or secretariat. The decisions discussed by the board of directors are communicated to the students. Petitions are accepted only with wet signatures. Petitions sent via e-mail are not accepted.

Remedial Status

Preparatory students who fail the Fall exam of the following academic year after they are registered, are switched to Remedial status and their participation to the next exams are subject to making university contribution (fee) payments. You can find detailed information about the Remedial status on the BÜYES/BUEPT page.